Tender No-PU/REG/NB/2025-26/02   Date: 17/11/2025

Sealed quotations are invited from the enlisted/reputed vendors of the University to quote their lowest possible rate for the supply of the under-mentioned goods/articles/equipment, subject to the following terms and conditions.

The quotations must be submitted to Ms. Pritha Ghosh, Assistant Registrar, Presidency University, Kolkata-700073

The last date & time for submission of quotation is 24.11.2025 up to 5-00 P.M.

Consignment in detail: 1500 Copies of Note Book (Type A5)

Specification

1) Job Note Book

Cover Size 210mm x 148mm

Paper Imported Gloss Art 300 GSM

Colour 4 Colour (List of Officers and HODs will be printed on these pages)

Repeats 4 Pages

Fabrication BOPP Matt Single side

2) Job Divider

Cover Size 210mm x 148mm

Paper Imported Gloss Art 170 GSM

Colour 4 Pages

Repeats 6 Pages

Fabrication BOPP Matt Single side

3) Job Inside

Cover Size 210mm x 148mm

Paper Ballarpur-SSP; 80 GSM

Colour: 4 Colour

No. of Pages: 100 x 2 =200 Pages (“Presidency University” will be printed in every page

as per sample)

Finishing Book Wire-O Binding

Packaging Individually plastic wrapping

** Before quoting the rate sample may be collected from office of the Assistant Registrar

a) The sealed cover should be duly super scribed with the enquiry no & date and name of the item quoted in block letter.

b) Party is requested to keep in touch in Ms. Pritha Ghosh, Assistant Registrar, Presidency University <assistantregistrar@presiuniv.ac.in > 9163069631) before quoting the rate for better knowledge of specification, quality of material, etc.

c) Warranty must be mentioned in your offer for all the above items

d) Please make sure to mention unit price and cumulative price for all items that should be inclusive of all taxes, duties and other charges as stated in point no.3 below.

Finance Officer

Terms & conditions of the Quotation:-

1. The bidder must be GST-Registered (photocopy of the GST Registration Certificate to be provided along with the quotation). Quotations of the unregistered dealers would be summarily rejected.

2. The quotations should be made by the vendors in their original letterheads clearly indicating the aforesaid goods/articles in details.

3. Price quoted should be inclusive of GST, installation, commissioning and delivery charges.

4. Rate and amount of GST for each item is to be specified in the quotation.

5. DSIR Certificate would be provided to the L-1 Vendor against Performa Invoice, if necessary, for the purpose of exemption of Customs duty / GST as per the extant Rules and Notifications.

6. Payment shall be made after successful delivery of the products at the site as specified in the Purchase Order and on submission of the bill and other necessary papers duly certified by the competent authority, Presidency University. No advance payment will be made.

7. Validity of the quotation will be at least 3 (three) months from the closing date of the enquiry.

8. Sample must be attached with quotation in all possible cases.

9. Our enquiry no and date & Purchase order no. and date must be quoted on all correspondences and those should be duly signed and seal.

10. Bidders must as far as possible, arrange to supply the materials within the stipulated time mentioned in the purchase order. This delivery time must be strictly adhered to. Failure to supply within the specified time will lead to cancellation of the order without notice.

11. The University reserves the right to accept or reject any quotation in part or full without assigning any reason thereto.

12. The bidder must submit scanned copies of the following documents:

a. Certificate of Incorporation (in case of company) / partnership deed (in case of firm) etc.

b. Valid Trade License

c. Copy of the PAN Certificate

d. G.S.T Certificate

13. In all cases of disputes, the decision of the University shall be final &amp; binding on you.

By Order