Tender reference number:ANRF-2025-26/Abhik/IHS/01   Date: 25/07/2025

Sealed quotations are invited from the Reputed Vendors /Authorized and Enlisted Vendors of the University to quote their lowest possible rate for the supply of the under-mentioned goods/articles, subject to the following terms and conditions. The quotations must be submitted Dr. Abhik Saha, Institute of Health Sciences of the University (Second Campus, New Town). 

Last date & time for submission of quotation is 01^st August, 2025 up to 3.30 P.M.

Opening date: 01.08.25 at 4.00 P.M. 

Consignment in details:- 

 Note: 

1. a) The sealed cover should be duly superscribed with the enquiry no & date and name of the item quoted in block letter.
2. b) Party is requested to keep in touch with Abhik Saha, Institute of Health Sciences, Presidency University before quoting the rate for better knowledge of specification, quality of material, etc.
3. c) Warranty must be mentioned in your offer for all the above items.
4. d) Please make sure to mention unit price and cumulative price for all items that should be inclusive of all taxes, duties and other charges as stated in point no.3 below.
5. e) Rate and amount of GST for each item is to be specified in the quotation.                                                                                                                                                               

Finance Officer     

Terms & conditions of the Quotation:- 

1. The bidder must be GST-Registered (photocopy of the GST Registration Certificate to be provided along with the quotation). Quotations of the unregistered dealers would be summarily rejected.
2. The quotations should be made by the vendors in their original letterheads clearly indicating the aforesaid goods/articles in details.
3. Price quoted should be inclusive of GST, installation, commissioning and delivery charges up to Presidency University.
4. Rate and amount of GST for each item is to be specified in the quotation.
5. The above Rate Format is to be strictly followed. In case a bidder is unable to quote the rate against any item, the rate should remain blank for the respective Serial No. But in no case the row against the said Serial No. should be deleted by the Bidder.
6. Payment shall be made after successful delivery of the products at the site as specified in the Purchase Order and on submission of the bill and other necessary papers duly certified by the competent authority, Presidency University. No advance payment will be made.
7. L-1 Vendor shall be determined by total amount (as a whole) and NOT by item-wise and thus, each Vendor needs to quote every item.
8. Validity of the quotation will be at least 3(three) months from the closing date of the enquiry.
9. Sample must be attached with quotation in all possible cases.
10. Our enquiry no and date & Purchase order no. and date must be quoted on all correspondences and those should be duly signed and seal.
11. Bidders must as far as possible, arrange to supply the materials within the stipulated time mentioned in the purchase order. This delivery time must be strictly adhered to. Failure to supply within the specified time will lead to cancellation of the order without notice.
12. The University reserves the right to accept or reject any quotation in part or full without assigning any reason thereto.

13. The bidder must submit scanned copies of the following documents:
    a)Certificate of Incorporation (in case of company) / partnership deed (in case of firm), etc.
    b)Valid trade license
    c)Copy of the PAN Certificate
    d) GST Registration Certificate 

14. In all cases of disputes, the decision of the University shall be final & binding on you. 

By order