Tender No: - PU/MATH/KB/Workshop/24-25/1   Date: 12/07/2024

Sealed quotations are invited from the University-enlisted/reputed vendors to quote their lowest possible rate for the supply of the under-mentioned goods/ articles , subject to the following terms and conditions.

The quotations must be submitted to Dr. Kuntal Banerjee, Department of Mathematics, Presidency University. Last date; time for submission of quotation is 18/07/2024, 4:30 PM.

Consignment in details needed for serving lunch, tea and snacks to the participants of a 6-day workshop at Presidency University, Kolkata, College Street Campus.

Order details:

1. Pre-lunch tea-biscuit, lunch and the post lunch snack & tea will have to be arranged and served at the venue of the event for 55 persons approximately. There are about 10 vegetarians at lunch.

2. The dinner will have to be arranged for 22 persons, among them 5 are vegetarians. The dinner is expected to be arranged in food packets, which will have to be delivered at two nearby hotels.

Terms & conditions of the Quotation:

1. The bidder must be GST-Registered (photocopy of the GST Registration Certificate to be provided along with the quotation). Quotations of the unregistered dealers would be summarily rejected.
2. The quotations should be made by the vendors in their original letterheads clearly indicating the aforesaid goods/articles in detail.
3. Price quoted should be inclusive of GST, installation, commissioning and delivery charges up to Presidency University.
4. Rate and amount of GST for each item is to be specified in the quotation.
5. Payment shall be made after successful delivery of the items at the site as specified in the Work Order and on submission of the bill and other necessary papers duly certified by the competent authority, Presidency University. No advance payment will be made.
6. The above Rate Format is to be strictly followed. In case a bidder is unable to quote the rate against any item, the rate should remain blank for the respective Serial No. But in no case the row against the said Serial No. should be deleted by the Bidder.
7. The cumulative price (for all items) will be considered for bidding and determining L-1 vendors.
8. Validity of the quotation will be at least 3(three) months from the closing date of the enquiry.
9. Sample must be attached with quotation in all possible cases.
10. Our enquiry no and date & work order no. and date must be quoted on all correspondences and those should be duly signed and sealed.
11. Bidders must as far as possible, arrange to supply the materials within the stipulated time mentioned in the purchase order. This delivery time must be strictly adhered to. Failure to supply within the specified time will lead to cancellation of the order without notice.
12. The University reserves the right to accept or reject any quotation in part or full without assigning any reason thereto.
13. The bidder must submit scanned copies of the following documents:

a. Certificate of Incorporation (in case of company) / partnership deed (in case of firm) etc.

b. Valid trade license

c. Copy of the PAN Certificate

d. GST Registration Certificate

14. In all cases of disputes, the decision of the University shall be final & binding on you.

By order