Tender reference number:PUL/Library/Overhead books Scanner/2024-25/01   Date: 24/02/2025

Sealed quotations are invited from the Reputed Vendors / Enlisted Vendors of the University to quote their lowest possible rate for the supply of the under-mentioned goods/articles, subject to the following terms and conditions. The quotations must be submitted to Dr. Tanuja Majumdar, Professor-In-Charge Library Services of the Presidency University.

Last date & time for submission of quotation is07/03/2025 up to 5.00 P.M.

Consignment in details:-

Sl No

Particulars

Brand/Make

Approximate Quantity

1

Overhead Book Scanner

-

1

Technical Specifications for the Overhead Book Scanner

Sl. No.

SPECIFICATION

VALUES

Requirements (Allowed

Values)

1

Sensor

CMOS 24 Megapixels or higher

CCD, CMOS

2

Camera

At least 24 MP HD camera with High resolution

Digital Camera Scanning, Tri Linear CCD, Web Cam, DSLR

3

DPI

At least 300 DPI

-

4

Paper size

Able to Scan both A3 and A4 papers

-

5

Speed

At least 30 single pages per minute

-

6

Image Format

At least JPG,PDF, Searchable PDF,

-

7

Light

Top LED lights and side lights illuminating from different angles

-

8

Colour Mode

Colour patterns, Stamps, Grey scale, B&W, All Colour patterns

-

9

Optical Character Recognition (OCR)

Inbuilt multilingual OCR support with High Accuracy

-

10

Software

Flattening Technology, Smart Paging, Smart Tilt Corrections and Auto Cropping, Professional Trimming, Background Purifying, Finger Print Removal, Auto Scan, Manual Selection Scanning.

-

11

Operating system support

Windows 10 or higher, Linux, (Ubuntu )

-

12

USB

At least 2.0 High Speed

-

13

Processor

Dual core or higher

-

14

HDMI Support

At least HDMI 1.4

-

15

Image Cache

High Speed DDR

-

Note: a) The sealed cover should be duly superscribed with the enquiry no & date and name of the item quoted in block letter.

b) Party is requested to keep in touch with Dr. Tanuja Majumdar, Professor-In-Charge Library Services, Presidency University before quoting the rate for better knowledge of specification, quality of material, etc.

c) Warranty must be mentioned in your offer for all the above items.

d) Please make sure to mention unit price and cumulative price for all items that should be inclusive of all taxes, duties and other charges as stated in point no.3 below.

Finance Officer

Terms & conditions of the Quotation:-

1. The bidder must be GST-Registered (photocopy of the GST Registration Certificate to be provided along with the quotation). Quotations of the unregistered dealers would be summarily rejected.

2. The quotations should be made by the vendors in their original letterheads clearly indicating the aforesaid goods/articles in details.

3. Price quoted should be inclusive of GST, installation, commissioning and delivery charges up to Presidency University.

4. Rate and amount of GST for each item is to be specified in the quotation.

5.Payment shall be made after successful delivery of the products at the site as specified in the Purchase Order and on submission of the bill and other necessary papers duly certified by the competent authority, Presidency University. No advance payment will be made.

6. The above Rate Format is to be strictly followed. In case a bidder is unable to quote the rate against any item, the rate should remain blank for the respective Serial No. But in no case the row against the said Serial No. should be deleted by the Bidder.

7. Validity of the quotation will be at least 3(three) months from the closing date of the enquiry.

8. Sample must be attached with quotation in all possible cases.

9. Our enquiry no and date & Purchase order no. and date must be quoted on all correspondences and those should be duly signed and seal.

10. Bidders must as far as possible, arrange to supply the materials within the stipulated time mentioned in the purchase order. This delivery time must be strictly adhered to. Failure to supply within the specified time will lead to cancellation of the order without notice.

11. The University reserves the right to accept or reject any quotation in part or full without assigning any reason thereto.

12. The bidder must submit scanned copies of the following documents:

a. Certificate of Incorporation (in case of company) / partnership deed (in case of firm) etc.

b. Valid trade license

c. Copy of the PAN Certificate

d. GST Registration Certificate

13. In all cases of disputes, the decision of the University shall be final & binding on you.

By order

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