Tender No-PU/IHS/Conference/22-23/1   Date: 29/11/2023

Sealed quotations are invited from the University-enlisted/reputed vendors to quote their lowest possible rate for the supply of the under-mentioned goods /articles , subject to the following terms and conditions. The quotations must be submitted to Dr. Shubhra Majumder of Institute of Health Sciences at the Newtown campusof the University.

Last date & time for submission of quotation is 05/12/2023up to10-30A.M.

Consignment in details that need to be rented for organizing Scientific conference at Hall-3 of Biswa Bangla Convention Center, Newtown :-

Sl No




Riser For LED Screen – 21’ X 4’ x 4’ H



Stage (21’ X 18’ x1.5’ H)



LED screen (21’ X 10’)



Stall (6’ X 6’ )



Round Table with Cover



Podium Branding



Buffet counter (6’ X 3’)



Console Table



Gen set-65 KVA



Diesel for Gen set – for 6 hours



High table



Registration Counter Table with Frill



Carpeting of Hall-3 floor for decoration



Banquet Chair with Cover



Still Photography & Video photography

01 each

Note: a) The sealed cover should be duly superscribed with the enquiry no & date and name of the item quoted in block letter.

b) Party is requested to keep in touch in Dr. Shubhra Majumder , Institute of Health Sciences, Presidency University before quoting the rate for better knowledge of specification, quality of material, etc.

d) Please make sure to mention unit price for all items that should be inclusive of all taxes, duties and other charges as stated in point no.3 below.

Finance Officer

Terms & conditions of the Quotation:-

1. The bidder must be GST-Registered (photocopy of the GST Registration Certificate to be provided along with the quotation). Quotations of the unregistered dealers would be summarily rejected.

2. The quotations should be made by the vendors in their original letterheads clearly indicating the aforesaid goods/articles in details.

3. Price quoted should be inclusive of GST, installation, commissioning and delivery charges up to Presidency University.

4. Rate and amount of GST for each item is to be specified in the quotation.

5. Payment shall be made after successful delivery of the products at the site as specified in the Work Order and on submission of the bill and other necessary papers duly certified by the competent authority, Presidency University. No advance payment will be made.

6. The above Rate Format is to be strictly followed. In case a bidder is unable to quote the rate against any item, the rate should remain blank for the respective Serial No. But in no case the row against the said Serial No. should be deleted by the Bidder.

7. The cumulative price (for all items) will be considered for bidding and determining L-1 vendor.

8. Validity of the quotation will be at least 3(three) months from the closing date of the enquiry.

9. Sample must be attached with quotation in all possible cases.

10. Our enquiry no and date & work order no. and date must be quoted on all correspondences and those should be duly signed and seal.

11. Bidders must as far as possible, arrange to supply the materials within the stipulated time mentioned in the purchase order. This delivery time must be strictly adhered to. Failure to supply within the specified time will lead to cancellation of the order without notice.

12. The University reserves the right to accept or reject any quotation in part or full without assigning any reason thereto.

13. The bidder must submit scanned copies of the following documents:

a. Certificate of Incorporation (in case of company) / partnership deed (in case of firm) etc.

b. Valid trade license

c. Copy of the PAN Certificate

d. GST Registration Certificate

14. In all cases of disputes, the decision of the University shall be final & binding on you.

By order

How to Find Us

Presidency University
(Main Campus)

86/1 College Street
Kolkata 700073

Presidency University
(2nd Campus)

Plot No. DG/02/02,
Premises No. 14-0358, Action Area-ID
New Town
(Near Biswa Bangla Convention Centre)
Contact details Presidency University Students Corner