Tender Notice No:-PU/DPA/Musical Instrument/2024-25/02   Date: 19/11/2024

Sealed quotations are invited from the Reputed Vendors /Enlisted Vendors of the University to quote their lowest possible rate for the supply of the under-mentioned goods/articles/ musical instrument, subject to the following terms and conditions. The quotations must be submitted to HoD, Department of Performing Arts, Presidency University, (Main Campus), 86/1 College Street, Kolkata 700073.

Last date & time for submission of quotation is 26 .11.2024 up to 3:30 P.M.

Consignment in details:

Note: a) The sealed cover should be duly superscribed with the enquiry no & date and name of the item quoted in block letter.

b) Party is requested to keep in touch with HoD, Department of Performing Arts , Presidency University, Kolkata before quoting the rate for better knowledge of specification, quality of product etc.

c) Warranty must be mentioned in your offer for all the above items (if applicable).

e) Please make sure to mention unit price and cumulative price for all items that should be inclusive of all taxes, duties and other charges as stated in point no.3 below.

f) Rate and amount of GST for each item is to be specified in the quotation.

Finance Officer

Terms & conditions of the Quotation:-

1. The bidder must be GST-Registered (photocopy of the GST Registration Certificate to be provided along with the quotation). Quotations of the unregistered dealers would be summarily rejected.

2. The quotations should be made by the vendors in their original letterheads clearly indicating the aforesaid goods/articles in details.

3. Price quoted should be inclusive of GST, installation, commissioning and delivery charges up to Presidency University.

4. Rate and amount of GST for each item is to be specified in the quotation.

5. The above Rate Format is to be strictly followed. In case a bidder is unable to quote the rate against any item, the rate should remain blank for the respective Serial No. But in no case the row against the said Serial No. should be deleted by the Bidder.

6. Validity of the quotation will be at least 3(three) months from the closing date of the enquiry.

7. Payment shall be made after successful delivery of the products at the site as specified in the Purchase Order and on submission of the bill and other necessary papers duly certified by the competent authority, Presidency University. No advance payment will be made.

8. Sample must be attached with quotation in all possible cases.

9. Our Enquiry No. and Date & Purchase Order No. and Date must be quoted on all correspondences and those should be duly signed and seal.

10. Bidders must as far as possible, arrange to supply the materials within the stipulated time mentioned in the purchase order. This delivery time must be strictly adhered to. Failure to supply within the specified time will lead to cancellation of the order without notice.

11. The bidder must submit scanned copies of the following documents:

a. Certificate of Incorporation (in case of company) / partnership deed (in case of firm), etc.

b. Valid trade license

c. Copy of the PAN Certificate

d. Copy of GST Registration Certificate

e. Certificate of Authorized Dealership from the Original Equipment Manufacturer, where ever applicable

12. The University reserves the right to accept or reject any quotation in part or full without assigning any reason thereto.

13. In all cases of disputes, the decision of the University shall be final & binding on you.

By order