Tender No: PU/SoA/Conference/24-25/1 Date: 20/06/2024
Sealed quotations are invited from the University-enlisted/reputed vendors
to quote their lowest possible rate for the supply of the under-mentioned
goods
/articles
, subject to the following terms and conditions. The quotations must be
submitted to Dr. Ritaban Chatterjee, School of Astrophysics, Presidency
University.
Last date & time for submission of quotation is 27/06/2024, 4:30 PM.
Consignment in details needed for serving lunch, tea and snacks in buffet system to the participants of a 5-day workshop &conference at Presidency University, Kolkata, College Street Campus:
|
Sl No |
Items |
Details |
Total Heads |
|
DAY 1 22-07-2024 |
All meals to be provided in buffet system. Plastic and styrofoam items to be avoided as far as practicable. |
||
|
1 |
Water and cups |
Sufficient Barrels of Water and Paper Cups for Whole Day |
50 |
|
2 |
Tea + Snacks (Morning) |
Tea + Coffee, Biscuits, Cake slice |
50 |
|
3 |
Lunch(Non-veg) |
Peas Pulao, Chicken Gravy Item, Veg chop or equivalent fried item, Curd, Sweet, Cold Drinks |
35 |
|
4 |
Lunch(veg) |
Peas Pulao, Paneer Gravy Item, Veg chop or equivalent fried item, Curd, Sweet, Cold Drinks |
15 |
|
5 |
Tea + Snacks (Afternoon) |
Tea + Coffee, Biscuit, Chips/Masla Muri Packet |
50 |
|
DAY 2 23-07-2024 |
All meals to be provided in buffet system. Plastic and styrofoam items to be avoided as far as practicable. |
||
|
6 |
Water and cups |
Sufficient Barrels of Water and Paper Cups for Whole Day |
50 |
|
7 |
Tea + Snacks (Morning)(non-veg) |
Tea + Coffee, Biscuits, Egg Sandwich or equivalent. |
35 |
|
8 |
Tea + Snacks (Morning)(veg) |
Tea + Coffee, Biscuits, Cheese Sandwich or equivalent |
15 |
|
9 |
Lunch(Non-veg) |
Rice, Daal, Alu bhaja, Mix Veg, Fish curry, Curd, Sweet, Lassi/Nimbu Pani/equivalent |
35 |
|
10 |
Lunch(veg) |
Rice, Daal, Alu bhaja, Mix Veg, Dhoka Curry, Curd, Sweet, Lassi/Nimbu Pani/equivalent |
15 |
|
11 |
Tea + Snacks (Afternoon) |
Tea + Coffee + Biscuits, Samosa x 2 |
50 |
|
DAY 3 24-07-2024 |
All meals to be provided in buffet system. Plastic and styrofoam items to be avoided as far as practicable. |
||
|
12 |
Water and cups |
Sufficient Barrels of Water and Paper Cups for Whole Day |
100 |
|
13 |
Tea + Snacks (Morning) |
Tea + Coffee, Biscuits, Idli with chatni |
100 |
|
14 |
Lunch(Non-veg) |
Veg Chowmein/Veg Fried Rice, Chilli Chicken, Veg Chop or equivalent, Curd, Sweet, Lassi/Nimbu Pani/equivalent |
70 |
|
15 |
Lunch(veg) |
Veg Chowmein/Veg Fried Rice, Veg munchurian, Veg Chop or equivalent, Curd, Sweet, Lassi/Nimbu Pani/equivalent |
30 |
|
16 |
Tea + Snacks (Afternoon) |
Tea + Coffee, Biscuits, Khasta Kachuri x 2 or equivalent |
100 |
|
DAY 4 25-07-2024 |
All meals to be provided in buffet system. Plastic and styrofoam items to be avoided as far as practicable. |
||
|
17 |
Water and cups |
Sufficient Barrels of Water and Paper Cups for Whole Day |
100 |
|
18 |
Tea + Snacks (Morning)(non-veg) |
Tea + Coffee, Biscuits, Chicken Sandwich or equivalent |
70 |
|
19 |
Tea + Snacks (Morning)(veg) |
Tea + Coffee, Biscuits, Veg Sandwich or equivalent |
30 |
|
20 |
Lunch(Non-veg) |
Basanti Polao, Mutton Gravy Item, Fish Fried Item, Curd, Ice Cream, Cold Drinks |
70 |
|
21 |
Lunch(veg) |
Basanti Polao, Chanar Kofta Curry Item, Veg Fried Item, Curd, Ice Cream, Cold Drinks |
30 |
|
22 |
Tea + Snacks (Afternoon) |
Tea + Coffee + Biscuits, Vada x 2 |
100 |
|
DAY 5 26-07-2024 |
All meals to be provided in buffet system. Plastic and styrofoam items to be avoided as far as practicable. |
||
|
23 |
Water and cups |
Sufficient Barrels of Water and Paper Cups for Whole Day |
100 |
|
24 |
Tea + Snacks (Morning) |
Tea + Coffee, Biscuits, Cake slices |
100 |
|
25 |
Lunch |
Paratha/Kulcha/Naan, Chana Masala, Paneer item, Raita, Misti Doi |
100 |
|
26 |
Tea + Snacks (Afternoon)(non-veg) |
Tea + Coffee + Biscuits, Chicken Pakora |
70 |
|
27 |
Tea + Snacks (Afternoon)(veg) |
Tea + Coffee + Biscuits, Veg Pakora |
30 |
Note: a) The sealed cover should be duly superscribed with the enquiry no & date and name of the item quoted in block letter.
b) Party is requested to keep in touch with Dr. Ritaban Chatterjee , School of Astrophysics, Presidency Universitybefore quoting the rate for better knowledge of specification, quality of material, etc.
c) Please make sure to mention unit price for all items that should be inclusive of all taxes, duties and other charges as stated in point no.3 below.
Finance Officer
Terms & conditions of the Quotation:-
1. The bidder must be GST-Registered (photocopy of the GST Registration Certificate to be provided along with the quotation). Quotations of the unregistered dealers would be summarily rejected.
2. The quotations should be made by the vendors in their original letterheads clearly indicating the aforesaid goods/articles in details.
3. Price quoted should be inclusive of GST, installation, commissioning and delivery charges up to Presidency University.
4. Rate and amount of GST for each item is to be specified in the quotation.
5. Payment shall be made after successful delivery of the products at the site as specified in the Work Order and on submission of the bill and other necessary papers duly certified by the competent authority, Presidency University. No advance payment will be made.
6. The above Rate Format is to be strictly followed. In case a bidder is unable to quote the rate against any item, the rate should remain blank for the respective Serial No. But in no case the row against the said Serial No. should be deleted by the Bidder.
7. The cumulative price (for all items) will be considered for bidding and determining L-1 vendor.
8. Validity of the quotation will be at least 3(three) months from the closing date of the enquiry.
9. Sample must be attached with quotation in all possible cases.
10. Our enquiry no and date & work order no. and date must be quoted on all correspondences and those should be duly signed and seal.
11. Bidders must as far as possible, arrange to supply the materials within the stipulated time mentioned in the purchase order. This delivery time must be strictly adhered to. Failure to supply within the specified time will lead to cancellation of the order without notice.
12. The University reserves the right to accept or reject any quotation in part or full without assigning any reason thereto.
13. The bidder must submit scanned copies of the following documents:
a. Certificate of Incorporation (in case of company) / partnership deed (in case of firm) etc.
b. Valid trade license
c. Copy of the PAN Certificate
d. GST Registration Certificate
14. In all cases of disputes, the decision of the University shall be final & binding on you.
By order
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