Re Tender No: - PU/SoA/Conference/24-25/1R   Date: 02/07/2024

Sealed quotations are invited from the University-enlisted/reputed vendors to quote their lowest possible rate for the supply of the under-mentioned goods /articles , subject to the following terms and conditions.The bidders who have submitted quotations in response to Tender Notice No. PU/SoA/Conference/24-25/1dated 20/06/2024 are not required to submit further quotations.The quotations must be submitted to Dr. Ritaban Chatterjee, School of Astrophysics, Presidency University.

Last date & time for submission of quotation is 10/07/2024, 4:30 PM.

Consignment in details needed for serving lunch, tea and snacks in buffet system to the participants of a 5-day workshop &conference at Presidency University, Kolkata, College Street Campus:

Sl No

Items

Details

Total Heads (appx)

DAY 1

22-07-2024

All meals to be provided in buffet system. Plastic and styrofoam items to be avoided as far as practicable.

1

Water and cups

Sufficient Barrels of Water and Paper Cups for Whole Day

50

2

Tea + Snacks (Morning)

Tea + Coffee, Biscuits, Cake slice

50

3

Lunch(Non-veg)

Peas Pulao, Chicken Gravy Item, Veg chop or equivalent fried item, Curd, Sweet, Cold Drinks

35

4

Lunch(veg)

Peas Pulao, Paneer Gravy Item, Veg chop or equivalent fried item, Curd, Sweet, Cold Drinks

15

5

Tea + Snacks (Afternoon)

Tea + Coffee, Biscuit, Chips/Masla Muri Packet

50

DAY 2

23-07-2024

All meals to be provided in buffet system. Plastic and styrofoam items to be avoided as far as practicable.

6

Water and cups

Sufficient Barrels of Water and Paper Cups for Whole Day

50

7

Tea + Snacks (Morning)(non-veg)

Tea + Coffee, Biscuits, Egg Sandwich or equivalent.

35

8

Tea + Snacks (Morning)(veg)

Tea + Coffee, Biscuits, Cheese Sandwich or equivalent

15

9

Lunch(Non-veg)

Rice, Daal, Alu bhaja, Mix Veg, Fish curry, Curd, Sweet, Lassi/Nimbu Pani/equivalent

35

10

Lunch(veg)

Rice, Daal, Alu bhaja, Mix Veg, Dhoka Curry, Curd, Sweet, Lassi/Nimbu Pani/equivalent

15

11

Tea + Snacks (Afternoon)

Tea + Coffee + Biscuits, Samosa x 2

50

DAY 3

24-07-2024

All meals to be provided in buffet system. Plastic and styrofoam items to be avoided as far as practicable.

12

Water and cups

Sufficient Barrels of Water and Paper Cups for Whole Day

100

13

Tea + Snacks (Morning)

Tea + Coffee, Biscuits, Idli with chatni

100

14

Lunch(Non-veg)

Veg Chowmein/Veg Fried Rice, Chilli Chicken, Veg Chop or equivalent, Curd, Sweet, Lassi/Nimbu Pani/equivalent

70

15

Lunch(veg)

Veg Chowmein/Veg Fried Rice, Veg munchurian, Veg Chop or equivalent, Curd, Sweet, Lassi/Nimbu Pani/equivalent

30

16

Tea + Snacks (Afternoon)

Tea + Coffee, Biscuits, Khasta Kachuri x 2 or equivalent

100

DAY 4

25-07-2024

All meals to be provided in buffet system. Plastic and styrofoam items to be avoided as far as practicable.

17

Water and cups

Sufficient Barrels of Water and Paper Cups for Whole Day

100

18

Tea + Snacks (Morning)(non-veg)

Tea + Coffee, Biscuits, Chicken Sandwich or equivalent

70

19

Tea + Snacks (Morning)(veg)

Tea + Coffee, Biscuits, Veg Sandwich or equivalent

30

20

Lunch(Non-veg)

Basanti Polao, Mutton Gravy Item, Fish Fried Item, Curd, Ice Cream, Cold Drinks

70

21

Lunch(veg)

Basanti Polao, Chanar Kofta Curry Item, Veg Fried Item, Curd, Ice Cream, Cold Drinks

30

22

Tea + Snacks (Afternoon)

Tea + Coffee + Biscuits, Vada x 2

100

DAY 5

26-07-2024

All meals to be provided in buffet system. Plastic and styrofoam items to be avoided as far as practicable.

23

Water and cups

Sufficient Barrels of Water and Paper Cups for Whole Day

100

24

Tea + Snacks (Morning)

Tea + Coffee, Biscuits, Cake slices

100

25

Lunch

Paratha/Kulcha/Naan, Chana Masala, Paneer item, Raita, Misti Doi

100

26

Tea + Snacks (Afternoon)(non-veg)

Tea + Coffee + Biscuits, Chicken Pakora

70

27

Tea + Snacks (Afternoon)(veg)

Tea + Coffee + Biscuits, Veg Pakora

30

Note: a) The sealed cover should be duly superscribed with the enquiry no & date and name of the item quoted in block letter.

b) Party is requested to keep in touch with Dr. Ritaban Chatterjee , School of Astrophysics, Presidency Universitybefore quoting the rate for better knowledge of specification, quality of material, etc.

c) Please make sure to mention unit price for all items that should be inclusive of all taxes, duties and other charges as stated in point no.3 below.

Finance Officer

Terms & conditions of the Quotation:-

1. The bidder must be GST-Registered (photocopy of the GST Registration Certificate to be provided along with the quotation). Quotations of the unregistered dealers would be summarily rejected.

2. The quotations should be made by the vendors in their original letterheads clearly indicating the aforesaid goods/articles in details.

3. Price quoted should be inclusive of GST, installation, commissioning and delivery charges up to Presidency University.

4. Rate and amount of GST for each item is to be specified in the quotation.

5. Payment shall be made after successful delivery of the products at the site as specified in the Work Order and on submission of the bill and other necessary papers duly certified by the competent authority, Presidency University. No advance payment will be made.

6. The above Rate Format is to be strictly followed. In case a bidder is unable to quote the rate against any item, the rate should remain blank for the respective Serial No. But in no case the row against the said Serial No. should be deleted by the Bidder.

7. The cumulative price (for all items) will be considered for bidding and determining L-1 vendor.

8. Validity of the quotation will be at least 3(three) months from the closing date of the enquiry.

9. Sample must be attached with quotation in all possible cases.

10. Our enquiry no and date & work order no. and date must be quoted on all correspondences and those should be duly signed and seal.

11. Bidders must as far as possible, arrange to supply the materials within the stipulated time mentioned in the purchase order. This delivery time must be strictly adhered to. Failure to supply within the specified time will lead to cancellation of the order without notice.

12. The University reserves the right to accept or reject any quotation in part or full without assigning any reason thereto.

13. The bidder must submit scanned copies of the following documents:

a. Certificate of Incorporation (in case of company) / partnership deed (in case of firm) etc.

b. Valid trade license

c. Copy of the PAN Certificate

d. GST Registration Certificate

14. a. Bidders who have responded to the first NIT are not required to submit fresh quotations against the Re- Tender Notification.

b. Sealed cover of the quotations obtained (if any) through the first NIT will be opened for evaluation of the quoted price only after 10th July, 2024.

15. In all cases of disputes, the decision of the University shall be final & binding on you.

By order

How to Find Us

Presidency University
(Main Campus)

86/1 College Street
Kolkata 700073

Presidency University
(2nd Campus)

Plot No. DG/02/02,
Premises No. 14-0358, Action Area-ID
New Town
(Near Biswa Bangla Convention Centre)
Kolkata-700156
Contact details Presidency University Students Corner

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