Tender Notice No:-PU/IHS/Conference/24-25/2   Date: 30/10/2024

Sealed quotations are invited from the University-enlisted/reputed vendors to quote their lowest possible rate for the supply of the under-mentioned goods /articles , subject to the following terms and conditions. The quotations must be submitted to Coordinator, Institute of Health Sciences at the Newtown campus of the University.

Last date & time for submission of quotation is 12/11/2024 up to 04-00 pm

Consignment in details that need to be rented for organizing MBL Symposium at Presidency University (28/11/2024 – 30/11/2024):-

Sl No

Particulars

Qty.

At Derozio Auditorium (College Street Campus) on 28/11/2024:

1

15 feet registration counter at Derozio Hall Foyer

1

2

PVC chair with cover

20

3

(8’X4’) stand with flex fitting and printing

10

4

kitchen shade corrugated sheet and side cover outside of the auditorium

1

5

Food table with cover and frill and Umbrella

10

6

Food canopy for food area (20 feet each)

3

7

Banquet chair with cover and bow at food area

60

At Tower-1 Room No. 307 and at Tower-2 Room No. 307 (IHS) on 29/11/2024 – 30/11/2024:

8

Plasma TV

2

9

Video live recording, audio visual, monitor, power point presentation

2

10

Lapel microphone

2

11

Cordless microphone

4

12

Podium microphone

2

13

3 meter x 3 meter octonorm stall

8

14

Sun board with vinyl printing logo

2

15

Octonorm panel poster board

25

16

Spot light for poster board

25

17

Stand fan for ground floor and poster area

8

18

15 feet registration counter table with cover and frill

1

At IHS Green on 29/11/2024 – 30/11/2024:

19

Stage: Size 24 feet x 12 feet x 3 feet with red carpet and black cloth marking

1

20

Round table with black cover and golden through

10

21

Banquet chair with black cover and golden bow

60

22

Food canopy (24 feet each)

3

23

800 square feet kitchen shade with corrugated sheet and side cover

1

24

Food table cover frill

10

25

Rice light

10000

26

Metal light

10

27

JVL sound set up and generator set with fuel

1

Note: a) The sealed cover should be duly superscribed with the enquiry no & date and name of the item quoted in block letter.

b) Party is requested to keep in touch in Dr. Abhik Saha and Dr. Piyali Mukherjee , Institute of Health Sciences (IHS), Presidency University before quoting the rate for better knowledge of specification, quality of material, etc.

c) Warranty must be mentioned in your offer for all the above items.

d) Please make sure to mention unit price for all items that should be inclusive of all taxes, duties and other charges as stated in point no.3 below.

Finance Officer

Terms & conditions of the Quotation:-

1. The bidder must be GST-Registered (photocopy of the GST Registration Certificate to be provided along with the quotation). Quotations of the unregistered dealers would be summarily rejected.

2. The quotations should be made by the vendors in their original letterheads clearly indicating the aforesaid goods/articles in details.

3. Price quoted should be inclusive of GST, installation, commissioning and delivery charges up to Presidency University.

4. Rate and amount of GST for each item is to be specified in the quotation.

5. DSIR Certificate would be provided to the L-1 Vendor against Proforma Invoice, if necessary, for the purpose of exemption of Customs duty / GST as per the extant Rules and Notifications.

6. The above Rate Format is to be strictly followed. In case a bidder is unable to quote the rate against any item, the rate should remain blank for the respective Serial No. But in no case the row against the said Serial No. should be deleted by the Bidder.

7. The cumulative price (for all items) will be considered for bidding and determining L-1 vendor.

8. Validity of the quotation will be at least 3(three) months from the closing date of the enquiry.

9. Sample must be attached with quotation in all possible cases.

10. Our enquiry no and date & Purchase order no. and date must be quoted on all correspondences and those should be duly signed and seal.

11. Bidders must as far as possible, arrange to supply the materials within the stipulated time mentioned in the purchase order. This delivery time must be strictly adhered to. Failure to supply within the specified time will lead to cancellation of the order without notice.

12. The University reserves the right to accept or reject any quotation in part or full without assigning any reason thereto.

  1. The bidder must submit scanned copies of the following documents:

a. Certificate of Incorporation (in case of company) / partnership deed (in case of firm) etc.

b. Valid trade license

c. Copy of the PAN Certificate

d. GST Registration Certificate

14. In all cases of disputes, the decision of the University shall be final & binding on you.

By order

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