Hostel Rule

Boys’ Hostel of Presidency University was established in 1886 as the Government Eden Hindu Hostel. This hostel is one of the largest hostels of this country that can accommodate around 300 students. Among its many illustrious boarders, the hostel accommodated the first President of India, Dr Rajendra Prasad, who studied at the erstwhile Presidency College. Since renovation work is going on and presently 110 boarders can stay there. Presidency University Girls’ Hostel was established in 1992 to commemorate its 175^th birth anniversary. It can accommodate 210 boarders.

Admission Procedure

The tentative date for admission to the respective hostels is usually announced on University notice board and the website.

Students admitted to Presidency University can obtain forms for admission to hostels from the University website or the Office of the Dean of Students’ Affairs.

Forms properly filled up and duly forwarded by the Head of the respective departments should be submitted at the Office of the Dean of Students. Incomplete forms shall be rejected without notice. Any change in this information at any point of time has to be intimated to the Hostel office in writing.

The list of selected candidates is put up on the students’ notice board outside the office of Dean of Students’. The selected candidates are required to complete the admission process as per the guidelines given in the same notice.

Admission Rule

Accommodation in the hostel is allowed initially for the current semester and is subsequently renewed subject to the continuing registration and fulfilling academic requirements from time to time by the student boarders.

Accommodation shall be granted on the basis of three factors; approximate distance from residence to the University, certificate from MP/MLA/Panchayat/Gazetted Officer or OC of the Local Police Station or from the Head of the Institution last attended to be enclosed with the admission form,marks obtained in the last examination and family income, Certificate from Employer/MP/MLA/Panchayat/Gazetted Officer to be enclosed.

Allotment of rooms shall be the sole discretion of the Students’ Welfare Board, which may allot the rooms either on first-come-first-served or any other basis, depending upon the situation, prevailing factors and objectives e.g. fostering cross-cultural relationships.

At the time of admission every student has to submit a written undertaking in the prescribed form, countersigned by his/her parent/guardian, to the extent that he/she would abide by the rules and regulations of the Hostel.

University reserves the right to grant or refuse admission to a candidate.

Each boarder must ensure that they receive their Hostel Identity Cards at the time of admission.

The Boarders of the hostel are to abide by certain rules framed by the university authorities, which are as follows.

· Boarders who do not qualify the minimum class attendance of 75% in any semester are not permitted to continue in the hostel from the following semester. Year lag candidate or whose name has been removed from the Rolls of the Institute is not permitted to continue his/ her boardership.

· Use of any electrical gadget is strictly prohibited in the Hostel campus. Violation of this will lead to a fine of Rs. 2000/-. Private cooking in the rooms or anywhere in the Hostel is strictly forbidden.

· Boarders must not remove furniture from one room to another without the permission of the Hostel Superintendent. They are responsible for the orderliness and tidiness of their rooms and of the Hostel in general.

· Clearance certificates will not be issued unless the boarder clears his dues in the hostel.

· Boarders after completion of the course or otherwise may apply for refund of caution deposit to the hostel authority with relevant documents of payment of fees and the caution deposit at the time of admission. It is important that boarders retain the payment slips at the time of admission throughout their stay at the hostel. If any damage in any item is found to have occurred, compensation as assessed by the Students’ Welfare Board shall be recovered from the boarder concerned.

· Visitors are allowed to visit the boarders in the visitor’s room/lobby. Boarders are not allowed to receive visitors in his/ her room without permission of the Superintendent.

· Day scholars can visit their friends in the visiting hours mentioned above for which the day scholars have to show their identity cards.

· Visiting hours for the boarders are as follows:

a) Monday to Friday: 8:00 am to 11:00 am / 4:30 pm to 6:30 pm

b) Saturday and Sunday: 8:00 am to 11:00 am / 3:30 pm to 6:30 pm.

· A boarder wishing to go out for the day or the night must personally sign the Register furnishing details of the contact number of his/her place of visit. The date and the expected time of his/her return must also be mentioned. Boarders must not remain outside the Hostel premises between 10:00 pm to 6:00 am. If there is any emergency of the situation, the boarder must inform the Hostel Superintendent. Violation of this rule will attract stern punishment by the Authority, which may also include cancellation of Hostel seat.

· All visitors to the Hostel including the parents/guardians will have to make necessary entries in the Visitors’ Book available at the Hostel entrance with the security guards.

· Visitors/ Guests can stay in the guest rooms with the prior permission of the Superintendent subject to the availability of Guest Rooms in the Hostel. Entertaining unauthorized guests will lead to severe punishment, which may include a monetary fine of Rs. 2000/- (Rupees two thousand only) and expulsion from the Hostel. In addition, such cases will be referred to the Institute Disciplinary Committee for further necessary action.

· The visit of male students to the women's Hostel and vice versa is allowed up to the Visitors’ Room strictly between 8:00 am to 11:00 am only. Violation of this rule will lead to severe penalty and punishment as decided by the Hostel and Institute Authorities.

· Boarders are not permitted to leave the Hostel during sessions without the permission of the Superintendent. However, on medical grounds or in cases of other emergencies leave of absence will be granted only on production of a medical certificate or a letter from the guardian stating the emergency necessitating the leave as the case may be. They must submit a written explanation to the Registrar through the Superintendent/ Dean of Students stating the cause of their absence.

· Final year boarders must leave the Hostel within 48 hours after the end of their End Semester Examination.

· No student will stay at hostel during vacation. However, he/she may be permitted by the Students’ Welfare Board to stay on request if he/she is doing any course work/project work/Institute work/Hostel work and he/she will have to take prior permission from the superintendent.

· No student will be allowed to stay in the Hostel without formal admission

· The Hostel administration has the right to refuse admission to any one and/or withdraw permission already granted, if it is found that he/she has submitted incorrect information at any moment of time.

· No married accommodation shall be provided to any student in the Halls

· Students must occupy the respective room allotted to them. Rooms once allotted to the students for an academic year will not be changed except under special situations. Under no circumstances the inmates should exchange seats/rooms without the knowledge of the Superintendent. In exigencies the Students’ Welfare Board, without assigning any reason, may shift inmates from one room to another.

· When the boarders go out of their rooms they should switch off all the electrical/electronic appliances, and lock the doors (at all times). Violation of this rule will attract suitable penalty and punishment as decided by the Students’ Welfare Board.

· It is the responsibility of the Students’ Welfare Board to look after and take care of the general maintenance and cleanliness of the Hostel premises including the building, courtyards and the toilets. All residents shall whole-heartedly cooperate in these endeavours. If any maintenance work (Civil, Carpentry, Electrical, and Sanitation) is required to be carried out in the rooms, corridors, toilets or any other place in the Hostel premises, boarders should bring it to the notice of the Hostel Superintendent.

· Silence must be observed in the Hostel premises. All unnecessary noises must be avoided.

· All residents are required to produce, whenever asked, their valid identity cards issued to them by the Institute.

· The resident of a room is responsible for any damage to the property in the room during his/her occupancy or at the time of vacating the room. If any furniture or fixture under the responsibility of the resident is found to be damaged or broken, the Students’ Welfare Board shall take strict disciplinary action including levying a monetary penalty equal to the market price of the item and a fine of Rs. 1000/= for each item.

· In case of any damage or loss of Hostel property kept in the common area, the cost of repairing/replacing the same will be recovered from the boarders responsible for such damage or loss, if identified; otherwise, the same will be recovered from all the students of the wing/Hostel, as decided by the Students’ Welfare Board.

· Residents should not participate in any anti-national, antisocial or any other undesirable activity within or outside the campus.

· The boarders will be responsible for the safe keeping of their own property. In the event of loss of any personal property of a resident due to theft, fire or any other cause, the Students’ Welfare Board shall in no way be considered responsible.

· In the Hostel premises the following acts are strictly prohibited:

• Smoking

• Consumption of alcoholic drinks

• Consumption of drugs

• Gambling

• Intimidation or violence

• Wilful damage to property

• Entering the Hostel premises in an intoxicated state

• Using abusive languages

• Employing unauthorized persons for personal work such as washing clothes, repair of hostel property, etc.

• Cooking in the room or on the Hostel premises

• Using two-wheelers and/or motor vehicles of any kind

Mess Committee The function of the Mess shall be supervised and carried out by the Mess Committee consisting of the following members:

i) Superintendent --- Chairperson

ii) Assistant Superintendent

iii) Three regular boarders --- selected by the Hall Inmates

iv) Two mess staff

Students should sign the Meal Register kept in the messes every day. Students are not permitted to dine in the mess without signing the Meal Register.

The meals for shall be served from 08:30 am to 09:45 am (on holidays and weekends­12:00 noon to 1:00 pm) and 09:00 pm to 10:00 pm. No meals shall be served beyond the above mentioned timings and prior written permission has to be obtained from the hostel authority with reasons if any one wishes to have meals beyond the above timings. Except in case of illness, meals are not served in the students' rooms.

Each boarder has to clear the monthly mess dues by10th of every month. If he fails to do so, he will be considered as a defaulter and will not be allowed to continue his/her meals.

Resolved that any defaulter who does not pay the mess charge for two consecutive months will be fined at Rs. 200 and his/her boardership will be cancelled for being a defaulter for 3 months or more on a row.

No diner shall waste food. Paying mess bill does not entitle a diner to waste food.

DISCIPLINARY MEASURES

Any boarder, who is found to be indulging in undesirable and offensive activities such as ragging, physical assault, damage to property, causing inconvenience to other inmates, noncompliance of any of the conduct rules or violation of any other rule, shall be subjected to disciplinary action by the Students’ Welfare Board. Moreover, depending upon the gravity of the offence if the Students’ Welfare Board so considers, the case may be forwarded to the Disciplinary Committee of the institute for further action.

A Fund, to be called the Mess Fine Fund, will be created out of the fines collected from the defaulters of the mess dues. This Fund will be utilized for the improvement in the mess services, as decided by the Mess Committee.

If any boarder feels aggrieved on any matter concerning running of the Hostel or its Mess, he/she may approach the Students’ Welfare Board in writing for redressal of the grievance.

Students should not arrange any functions or meeting within the hostel or outside or within the Institute campus without specific permission of the Hostel Superintendent.

The jurisdiction of the university is confined to the campus. If the students create law and order problems outside the campus, they are answerable to the police. The university will do its utmost to protect the boarder as long as he/she is on the right side of the law.

Code of Conduct

a. Every student must remember that the hostel is the home of the student on the campus and therefore, he/she should behave himself/herself on the campus as well as outside in such a manner as to bring credit to him/her and to the institution.

b. Pets of all kinds are prohibited inside the hostel. Feeding stray dogs or cats in the dining area/ hostel premises is not permitted.

c. Parents of student boarders suffering from contagious disease shall be responsible for taking their wards home or make alternate arrangements for stay to avoid spread of the disease. Decision of the hostel authority in this regard will be final and binding.

d. Political or Communal Activity: The student shall not indulge in any political or communal activity which is detrimental to the law and order. Students should not carry on any propaganda or publicity of any nature whatsoever in respect of any political or communal matters.

e. All instructions/ notices displayed on notice boards will be deemed to have been read by all residents and excuses for non-compliance of such instructions and notices will not be accepted. Residents are advised to look at the notice board every day to acquaint themselves with latest information/orders.

f. The authorities reserve the right to check the room and belongings of the student boarders as and when required.

g. Anti­-ragging Norms

Ragging is strictly prohibited in any form; if someone is found guilty, severe action will be taken. In this connection, Presidency University follows UGC Anti Ragging norms. According to UGC Regulations on curbing the menace of ragging in Higher Educational Institutions, 2009, Ragging Means:

I. Any conduct by any student or students whether by words spoken or written or by an act which has the effect of teasing, treating or handling with rudeness a fresher or any other student

II. Including in rowdy or indiscipline activities by any student or students which causes or is likely to cause annoyance, hardship, physical or psychological harm or raise fear or apprehension thereof in any fresher or any other student

III. Asking any student to do any act which such student will not in the ordinary course do and which has, the effect of causing or generating a sense of shame or torment or embarrassment so as to adversely affect the physique or psyche of such fresher or any other student

IV. Any act by a senior student that prevents, disrupts or disturbs the regular academic activity of any other student or a fresher.

V. Exploiting the services of a fresher or any other student for completing the academic tasks assigned to an individual or a group of students

VI. Any act of financial extortion or forceful expenditure burden put on a fresher or any other student by student

VII. Any act of physical abuse including all variants of it: Sexual abuse, homosexual assaults, and stripping, forcing obscene and lewd acts, gestures, causing bodily harm or any other danger to health or person

VIII. Any act or abuse by spoken words, emails, post, pubic insults which would also include deriving perverted pleasure, vicarious or sadistic thrill from actively or passively participating in the disclosure to fresher or any other student

IX. Any act that affects the mental health and self-confidence of a fresher or any other student.

Functionaries of Students’ Welfare Board & their Powers, Responsibilities/ Duties

a) The Dean of Students is the Head of the Department and has the responsibility of looking after the overall welfare of the boarders. The DOS advises the Superintendent and the staff of the hostel on the duties and functions to be carried out.

b) The Superintendent has the charge overall the matters relating to the mess, discipline, security and matters relating to the boarders’ welfare.

c) Assistant Superintendent helps in assisting the Superintendent in all the matters of the hostel.

d) The hostel office is manned by an Office Assistant, who along with mess staff assist the Superintendent in matters relating to office and functioning of the mess

Office Assistant of the Boys’ Hostel and the Girls’ Hostel shall be responsible for ­

● Custody of cash and cash coupons

● Maintaining cash book and its daily closing

● Collecting cash/cheque and issuing receipt.

● Paying bills

● Depositing collected cash on a daily basis to the bank and maintaining receipts of the same.

● Making an estimate of the mess expenses for a week (in consultation with the boarders and mess staff) and withdrawing the said amount from the bank on the authority of the Superintendent and the Dean of Students.

● Custody of paid vouchers, used receipt and coupon books and counterfoils of cheques.

● Maintaining various registers like stock registers of cash coupons, register of deposits, etc.

● Writing cheques and refunding caution money after necessary adjustments, if any, to the boarders on the authority of the Superintendent.

● Issuing ‘no dues’ certificate under signature of Superintendent.

● Preparing a list of defaulters and submitting to the Superintendent and the Dean of Students’ on monthly basis.

● Preparation of boarder identity cards and distributing them to the boarders.

● Maintain stock registers of furniture and non-consumables as and when required.

● Receipt and dispatch of all office correspondence.

● Checking and verifying the attendance of the office and mess staff.

● Recommend casual leaves to mess staff.

● Maintaining the list of students with their guardians information.

● Assisting in the admission process.

● Checking the cash book and daily cash roll with reference to relevant records, vouchers, etc.

● Physical verification of cash balance at the end of every month.

● Maintaining of all office records.

● Preparing and maintaining the master list of all rooms, including boarders’ name, programme of study, along with latest photographs.

● Collecting and depositing guest room charges, maintaining log book for guest room and proving all other services for guests.

● Maintain room inventories with respect to each room, including guest room, library room (Boys’ Hostel), common room, dining and kitchen

● Identifying room vacancy to bring to notice of the Superintendent/Dean of Students

● Any other work that may be assigned by the Superintendent.

Mess Rules

a. Food shall only be provided during the messing hours as displayed on the notice board. It is not obligatory on the part of the kitchen/dining hall staff to serve the meals outside the prescribed timings.

b. Dining hall furniture like chairs, tables, etc., and utensils like stainless steel tumblers, plates, spoons etc., are not to be taken out of the dining hall. If anyone is found taking these dining hall properties out, he/she will be suitably penalized.

c. Any complaints regarding food must be brought to the notice of the Superintendent

d. The mess usually remains closed during the Summer Vacation, Puja Vacation and Christmas Holidays

e. If any question arises regarding interpretation of these rules, it shall be referred to the Students’ Welfare Board, its decision will be final.

Hostel Fees

Payment/fees to be made at the time of admission are:

Mess Advance (Refundable) = ₹ 2500.00 (one time)

Establishment Charges = ₹ 1000.00 (one time)

Seat Rent = ₹ 90.00 (shared)/ ₹ 110.00 (single) per month

Bus Fees (for girls only) =₹ 400.00 (per month)

A boarder of the Boys’ Hostel has to pay for a minimum of 40 bound meals per month during a normal 30/31 mess days. Meal charge may vary time to time. The number of bound meals may vary from time to time depending upon holidays and closure of mess due to certain reasons. A boarder of the Girls’ Hostel has to pay for a minimum of 30 bound meals per month during a normal 30/31 mess days. Presently meal charge is fixed at Rs. 32.0 but it may change. For Girls’ Hostel meal rates are fixed by the messing committee for each semester.

If a boarder wants to skip meals due to unforeseen circumstances (sickness, departmental excursion, field work, etc.) he shall have to submit a duly forwarded letter from the HOD/supervisor along with testimonials to the hostel office before the end of the current month.

The Hostel authority reserves its right to change these rules from time to time keeping the students informed through general circulars displayed on the hostel notice board.